Hudson Valley Wedding Planners We Recommend
We photograph and film weddings across the Hudson Valley, the Catskills, and Westchester, and we work with planners on most of them. This is our list of Hudson Valley wedding planners and coordinators, with what each one offers and how to choose between them.
Planners listed: 8
Region: Hudson Valley and nearby
Services: Full planning, partial planning, day-of coordination
Book: Once you have a date
▸ In this guide
The PlannersPlanner or CoordinatorWhy Hire OneWhen to BookWedding Day
A good planner keeps the day on schedule, and that helps us as your photography and videography team. When the timeline holds, there is more room for portraits and family photos, and fewer missed moments.
If you are still deciding who else to hire, read our guide on why to hire a wedding photo and video team. If you are ready to choose a planner, start with the list below.
▸ 01 / The Planners
Hudson Valley Wedding Planners
These are the planners and planning teams we recommend. Each one works a little differently, so check their services pages for packages and availability.
Venture North Events
Serves: Hudson Valley, Catskills, NYC, Saratoga, and Boston
Venture North Events plans weddings in the Hudson Valley and nearby regions. Their work focuses on weddings that reflect the couple’s personality and style.
Services:
- Full planning and design direction, from vendor research and budget help through the wedding weekend
- Partial planning, starting about 6 months out, with a full review of your plans, vendor communication, and wedding weekend support
Emily Boziwick Events & Design
Serves: Hudson Valley, Catskills, NYC, Berkshires, and Hamptons
Emily Boziwick Events & Design is based in New York and travels for destination weddings. They take about 7 weddings per year and recommend booking 12 to 18 months ahead for peak season dates. They do not offer day-of or month-of coordination.
Services:
- Full wedding day planning, including venue scouting, budget management, design, and vendor coordination
- Wedding weekend planning for multi-day celebrations
- Design only services, including concept, color palette, tabletop styling, and decor direction
Visit Emily Boziwick Events & Design
Table 75 Events
Based in: Hudson Valley, NY
Table 75 Events is based in the Hudson Valley and plans weddings across New York and New England. They work with unconventional couples who want a creative celebration.
Services:
- Planning, including a timeline, budget, and vendor matching
- Design built around the guest experience
- Execution, including detailed timelines, inventory lists, and vendor instructions
- Full wedding weekends
Wild Blooms Bridal
Based in: Wappingers Falls, NY
Wild Blooms Bridal is a Hudson Valley wedding business that offers planning alongside florals and a bridal boutique. Their planning process covers vision setting, vendor matching, design, logistics, and day-of management.
Services:
- Full planning and design, including venue search, vendor sourcing, budget guidance, design deck, floor plans, and timeline
- Partial planning for couples who already have a venue and main vendors
- Wedding management (month-of coordination) with rehearsal coordination, vendor coordination, and decor setup
- Venue scouting
Events by Jesse
Serves: Hudson Valley
Events by Jesse is an award-winning wedding planning and coordination team in the Hudson Valley that also plans other events. They describe their style as a fit for couples who are alternative, bold, or edgy.
Services:
- Wedding planning
- Wedding coordination
- Event planning
Rogan & Co. Events
Serves: Hudson Valley, Upstate NY, New England, NYC, and Connecticut
Rogan & Co. Events is led by Stacey Rogan and her team. They plan weddings across the Hudson Valley and nearby regions and also take destination weddings.
Services:
- Venue scouting in the Hudson Valley and New England
- Start to finish planning for wedding weekends, including private estate and tented weddings
- Event management on the wedding day
Events by Barbara DiCarlo
Serves: New York, Pennsylvania, and New Jersey
Barbara DiCarlo works as a planner, coordinator, and decorator for weddings and other events.
Services:
- Wedding planning
- Coordination
- Decorating
- Event rentals
Visit Events by Barbara DiCarlo
RAE Planning
Offers: Planning and coordination
RAE Planning handles planning and coordination for weddings and events, from multi-day wedding weekends to day-of coordination. Their approach pairs design with clear timelines and logistics.
Services:
- Full wedding planning
- Multi-day wedding weekends
- Day-of coordination
▸ 02 / Planner or Coordinator
Planner or Coordinator: What Is the Difference?
These two roles overlap, but they are not the same job. Knowing the difference helps you decide how much support you need.
01
Planner:
- Joins early, often right after you book
- Helps with budget, venue, and vendor decisions
- Handles design, timelines, and logistics
- Stays with you through the wedding day
02
Coordinator:
- Usually joins closer to the wedding day
- Takes over the plans you have already made
- Confirms details with your vendors
- Runs the rehearsal and the wedding day
Many planners on this list offer both. Partial planning sits in the middle and works well if you already have a venue and your main vendors.
▸ 03 / Why Hire One
Why Hire a Hudson Valley Wedding Planner
A wedding has a lot of moving parts: vendors, rentals, transportation, a timeline, and guests who need information. A planner manages those so you do not have to.
A planner can help with:
- Setting a budget and tracking it
- Finding and booking vendors
- Building and sharing the timeline
- Tents, rentals, and transportation
- Being the contact for vendors on the wedding day
A venue coordinator is not a planner
Many venues include a coordinator. Their job is the venue: the space, the building schedule, and the venue staff. They usually do not manage your other vendors or your overall plan. A planner works for you across the whole day. Our post on why to hire a planner goes deeper on this.
Your friends and family get to be guests
Without a planner, friends and family often end up handling setup, vendor questions, and cleanup. A planner takes over those tasks so the people you love can spend the day with you.
▸ 04 / When to Book
How Far Out to Book a Planner
Book a planner as soon as you have a date. Planners take a limited number of weddings each year, and popular dates fill up. Booking early also means you make decisions with their input instead of fixing them later. If you only need a coordinator, you can book later, but check each planner’s own timeline.
Once you are booked, your planner will build the day-of schedule. Our guide to planning your wedding day timeline shows how we think about it.
Ask before you bookHow many weddings do you take per weekend, and have you worked at my venue?
▸ 05 / The Wedding Day
What a Planner Does on the Wedding Day
Many Hudson Valley weddings are outdoors, in barns, or under tents, which adds logistics. On the day, your planner handles:
- Tent and rental delivery and setup
- Transportation and parking
- Vendor arrival times and load in
- The ceremony and reception timeline
- Weather backup plans
- Cues for entrances, toasts, and cake cutting
This matters for photo and video. When the timeline holds, we get time for couple portraits and family photos, and nothing important is missed. Your planner is also our main contact on the day if anything changes. See our wedding photography and videography services for how we work.
▸ Beacon locals
Planning a Hudson Valley wedding?
We are a wedding photo and video team based in Beacon, NY. Once you have a planner, tell us about your day.
Hi! We're Megan & Kenneth
We're Beacon based Hudson Valley & Catskills wedding + elopement photographers who love to capture natural, authentic moments for all couples in love.
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